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Terms and Conditions

Welcome to the NIMDTA Events Booking Platform Terms and Conditions

By accessing this website and booking on a course/ event you agree to be bound by the following terms and conditions.

Registration

Upon registration on the NIMDTA Events Booking Platform, users are asked to provide personal details. Not all information is mandatory – where fields are mandatory this is indicated. Users must ensure that their details are accurate and are kept up to date. Contact details provided on this screen will be used to contact delegates in the event of any changes to an event.

Privacy

When you register via this website, we will ask you for personal details such as your name, e-mail address, telephone number, work location and a password.

All personal details including those available to us via the Deanery database (where applicable) will be treated confidentially. Data is held on a secure server and we will fully comply with all applicable UK Data Protection legislation. We use your information only for the following purposes:

  • Processing your booking and payment
  • Corresponding with you about your booking/attendance
  • Sending you information about future events
  • For registration at events i.e. name, specialty, place of work etc

NIMDTA’s privacy notice is available at Events Booking Platform Privacy Notice

Our Rights

NIMDTA reserves the right to revise the terms and conditions and/or cancellation and refund procedure at any time. The revised procedure will supersede all previous versions.

NIMDTA reserves the right to amend or cancel an event where necessary. In the event of cancellation, a full refund of any booking fee will be made. NIMDTA will accept no further liability.

Target Audience

All courses have a specific target audience. Before you book a place on an event it is essential to ensure that you are eligible to attend. Failure to do so may result in your booking being rejected.


Booking Confirmation

On successful booking of your place at an event you will receive an automated email confirming details of the event and confirmation of any payment made or due (where applicable). You will also receive a booking reference number which should be quoted when contacting NIMDTA regarding your booking.

Where payment is required for an event your place is only confirmed when payment is provided. You will only receive a confirmation email and order number once this has been provided. Please also see “Payment” section below.

Course Requirements

Some courses may have associated requirements which delegates are required to fulfil prior to the start of the course. These requirements will appear at time of booking and delegates must comply with all requirements prior to attendance. Failure to meet the course requirements will result in entry to the course being refused and the delegate will not be eligible for a refund.

Payment

If you are required to pay a course fee you will be directed to pay online immediately at the time of booking. You have 60 minutes to complete payment – after this time you will be required to restart the booking process.

On successful payment you will receive a booking confirmation email from the NIMDTA Events Booking Platform.

In the event of payment being declined you will be required to restart the booking process. In such cases you will receive notification that payment has been declined.

If you experience any problems during the payment process and do not receive confirmation of your place or a receipt email please contact the Dental Team, NIMDTA via email to Dentalcourses.nimdta@hscni.net or telephone 02895 360221 as soon as possible.

Course Information

Pre-course information (i.e. venue, programme, pre-course reading, etc.) will be available on the Booking Platform. Accessible from the “My Courses” section, view by clicking on the event name. It is imperative that your personal details are kept up to date as additional information will be sent to the email address you have registered within the Events Booking Platform.


Evaluations

Evaluations are an integral part of the courses offered by NIMDTA and provide valuable feedback which is crucial to the ongoing development of relevant, high-quality courses run by the Agency. To support this work, we ask that all delegates complete their evaluations within 4 weeks of issue. Evaluations for each course attended can be accessed and completed using the “My Account – My Courses section” when logged into the NIMDTA Events Booking Platform. Evaluations will be available for completion as soon as possible after the end of the event – delegates will be contacted via email to advise them when an evaluation has been issued. A Certificate of Attendance for an event will be issued when an evaluation for the event has been completed.

Certificate of Attendance

A certificate of attendance (if applicable to the event) will be issued following full attendance of the event and completion of the event evaluation (see Evaluations above).

Cancellation or Non-Attendance

To withdraw your attendance from an event you must notify us by email as soon as possible.

Please refer to the [Cancellation and Refund Procedure] which will detail conditions in which you may or may not receive a full refund in the event of cancellation or non-attendance after your booking has been made.

Access to Courses Without Prior Booking

Delegates who arrive at courses without prior booking will only be admitted if there are places available. Such attendance is subject to an administration charge of £30 in addition to the advertised course fee. Delegates will be invoiced for the total amount and only after payment has been received will the evaluation and certificate of attendance be released. Please note that admittance is at the discretion of the course facilitator.